U.S. DEPARTMENT OF STATE
U.S. EMBASSY ABIDJAN, COTE D’IVOIRE
PEPFAR COORDINATION OFFICE NOTIFICATION OF FUNDING OPPORTUNITY
|Funding Opportunity Title:||PEPFAR Cote d’Ivoire Community-Led Monitoring (CLM) Program|
|Funding Opportunity Number:||2020 / CDI / PCO/ 001|
|Deadline for Applications:||February 15, 2021, 11:59 p.m., Central Africa Time|
|Total Amount Available:||$250,000.00|
|Maximum for Each Award:||Awards may range up to the maximum of US Dollars $50,000.00|
|Maximum Expected Number of Awards||Five (5)|
|Program Performance Period||Proposed programs should be completed in 12 months-24 months from the date of beginning of implementation.|
This notice is subject to availability of funding.
Funding Instrument Type: Grant, Fixed Amount Award
A. PROGRAM DESCRIPTION AND OBJECTIVES
The U.S. Embassy in Abidjan – Cote d’Ivoire through the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) Coordination Office (PCO) is pleased to announce an open Notification of Funding Opportunity (NOFO) for organizations to submit applications that support Community – led Monitoring (CLM) activities to be implemented in close collaboration with local civil society organizations (CSOs) and host country governments.
The CLM program is funded through the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR). The goal of PEPFAR in Cote d’Ivoire is to support efforts to achieve HIV epidemic control through implementation of evidence-based interventions to drive progress in HIV prevention, care and treatment and ultimately, save lives.
Through the PEPFAR Coordination Office, the U.S. Embassy in Abidjan administers this Community Grants Program and is seeking proposals from registered local Community-based organizations and other civil society groups, networks of key populations (KP), people living with HIV (PLHIV), and other affected groups including children, or community entities that gather quantitative and qualitative data about HIV services and whose mission and activities focuses on HIV programming.
CLM is key to ensuring availability, access to, and delivery of quality HIV care and services. CLM will empower patients and communities to seek out this information, increase health literacy, expand engagement with health service delivery, address human rights violation and stigma and discrimination, support demand creation, and demand accountability from the health system to improve and deliver these services. CLM activities will also need to strengthen the ability of transgender organizations to effectively manage activities and interventions targeting this key population group.
CLM data will be collected using standardized tools and synthesized through a variety of methods that reveal insights from communities about problems and solutions to health and HIV service delivery at the facility, community, sub-national and national levels. Results from CLM will be presented and analyzed in collaboration with community representatives, providers and facility managers on a monthly, quarterly and annual basis, to ensure dialogue and help all sides in participating with identification and subsequent implementation and monitoring solutions and action items. This effort will generate important information that is focused on the goal of improving service quality, continuity, and retention.
PEPFAR Côte d’Ivoire recognizes the importance of engaging with communities in the development and implementation of its HIV programming. PEPFAR will support a community led monitoring initiative in each PEPFAR-supported health district in hopes of closing any client feedback gaps that might be accruing and ultimately improve the quality of HIV services.
Key deliverables include but are not limited to:
- Collect key care and treatment information and inputs from recipients of HIV services in a routine and systematic manner in line with site and national level data that will translate into action and change for the client’s outcomes.
- Monthly and quarterly sharing of results and feedback with PEFPAR and other key stakeholders, this includes quarterly review with best practices sharing with other grant recipients
- Participate in quarterly meetings with PEPFAR, communities, government, and other stakeholders, to provide in-depth discussion of work and results that will ultimately translate in actions and recommendations for program quality improvement.
- Make actionable recommendations to PEPFAR, and the government to improve client care in their districts or regions.
- Track the implementation of the recommendations.
- Grant recipient is required to have community-led monitoring findings made as accessible as possible (while ensuring safety and confidentiality) for use by all stakeholders.
- Monitoring data should reflect an ‘added value’ and not duplicate collection of routine data already available to PEPFAR through its standard reporting. ‘Added value’ monitoring data includes such as qualitative data : information from beneficiaries about their experience with the health facility, information about barriers and enablers to access and retention in services etc.
- CLM mechanisms must monitor improvement for sustainability and community ownership.
- CLM must allow transgender and PLHIV organizations to strength their capacity building.
The program seeks to encourage affected communities to be self-reliant and undertake similar activities on their own in the future. This means that the communities will need to have the capacity to continue to collaborate with health facilities to assess facility services and address gaps and issues identified in a timely manner.
Program Performance Period: Proposed programs should be completed in 12 months to 24 months
Optional: The Department of State will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.
B. FEDERAL AWARD INFORMATION
Length of performance period: 12 months to 24 months
Number of awards anticipated: Five (5) awards
Award amounts: Awards may range up to US Dollars $50,000.00
Total available funding: $250,000.00
Type of Funding: FY2021/COP20 Funds
Anticipated Program start date: March 01, 2021
C. ELIGIBILITY INFORMATION
CLM funds are meant for activities that are community driven and serve the community at large where they are being funded. The following will be considered eligible for CLM grants:
- Independent and local/community-based organizations, traditional community groups and faith-based organizations (FBO) (PEPFAR Implementing partners who currently work on service delivery at the site level are not eligible to apply).
- Not-for-profit organizations, including civil society and non-governmental organizations.
- Only organizations registered with the government of Cote d’Ivoire will be considered eligible organizations.
- Eligible organizations must have experience of successfully implementing programs with funding of a minimum of $10,000.00.
- Eligible organizations must have established offices, at least 12 months prior to application submission
Other Eligibility Requirements:
Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.
All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:
- Unique entity identifier from Dun & Bradstreet (DUNS number)
- NCAGE/CAGE code
- SAM.gov registration
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform
NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process:
For NCAGE help from within the U.S., call 1-888-227-2423
For NCAGE help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov. SAM registration must be renewed annually.
D. APPLICATION AND SUBMISSION INFORMATION
Please follow all application instructions carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
An orientation meeting will be held for all applicants at a to be determined date and time and meeting details will be communicated once available.
Content of Application
For the application to be considered, applicants must ensure the following:
- The proposal should be aligned with the purpose and requirements for PEPFAR Community-led Monitoring Program as indicated in this funding opportunity announcement
- Each proposal MUST include also a one-page summary that includes an Executive Summary outlining project goals, objectives, proposed cost, and activities with timeline
- Applicants should submit ONE project proposal that does not exceed TEN pages (See proposal requirements below as well as an addendum detailing program objectives)
- All documents are in English or French
- All budgets are in U.S. dollars
- All pages are numbered including budgets and attachments
- All documents are 1.5 spacing, 12-point Times New Roman font
- Attach support letter from the Government of Cote d’Ivoire entity from the area intending to work.
Mandatory Applications forms
The following documents are required to be submitted along with the completed application forms:
- SF-424 (Application for Federal Assistance – organizations)
- SF424A (Budget Information for Non-Construction programs)
- SF424B (Assurances for Non-Construction programs)
The proposal should contain sufficient information that anyone not familiar with community-led monitoring would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below:
- Proposal Summary: Short narrative that outlines your organization’s proposed community led program, including the program objectives and anticipated impact.
- Introduction to the Organization applying: A description of past and present operations, showing the ability to carry out the CLM program, including the descriptions of funding programs worth at least $25,000, and all previous grants from U.S. government agencies.
- Program Goals and Objectives: The goals should describe what your CLM program intends to achieve. The objectives should be achievable and measurable.
- Program Activities: Describe the CLM activities and how they will help achieve the objectives.
- Program Methods and Design: A description of how your CLM program is expected to achieve the goals.
- Proposed Program Schedule and Timeline: The proposed timeline for the CLM activities. Include dates, times, and locations of planned activities and events.
- Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the CLM program. What proportion of their time will be used in support of the CLM program?
- Program Partners: List the names of any type of involvement of key partner organizations and sub-awardees.
- Program Monitoring and Evaluation Plan: Describe, throughout the timeframe of the grant, how the activities will be monitored to ensure they are happening in a timely manner, and how will the CLM program will be evaluated.
- Budget Justification Narrative: After filling out the SF-424A Budget form, use a separate document to describe each of the budget expenses in detail.
a) CV or resume of key personnel who are proposed for the program
b) Three reference letters
E. FUNDING RESTRICTIONS
The PEPFAR Community-Led Monitoring Program funds cannot be used for construction/building projects or project vehicles. Please note that Federal award funds cannot be used for food and alcoholic beverages.
F. SUBMISSION OF PEPFAR COMMUNITY-LED MONITORING GRANT APPLICATION
Before applying, applicants should review all the terms and conditions which will apply to this award, to ensure that they will be able to comply. All applications materials must be submitted by email to AbidjanSmallGrants@state.gov before the deadline.
The subject line should be as follows –Applicant Organization name: Community-Led Monitoring Grants Program.
All applications must be submitted digitally; Paper applications will NOT be accepted.
Application Deadline: February 15, 2021.
G. APPLICATION REVIEW AND SELECTION PROCESS
Each application submitted under this announcement will be evaluated and rated on the basis of the criteria enumerated in the below section. The criteria are designed to assess the quality of the proposed project, and to determine the likelihood of its success.
- Acknowledgement of receipt: Applicants will receive acknowledgment of receipt of their proposal.
- Review: An independent objective technical review panel will review the proposal and based upon the criteria noted in evaluation section. A determination will be made regarding the CLM proposal and activities.
- Follow up notification: Applicants will be notified within 45 days after the NOFO deadline regarding the outcome of the application.
Each application will be evaluated and rated based on the evaluation criteria outlined below. The total evaluation mark is 100 points.
A. Quality and Feasibility of the CLM Implementation Idea (40 points)
- Is the CLM program idea well developed with specific details about how the organization plans to implement CLM?
- Does the implementation plan explain where CLM will be conducted in the province?
- Is the CLM idea inclusive of all PEPFAR supported health zones in the constituencies?
- Does the proposal include a reasonable implementation timeline?
- Does the proposal incorporate and explain how its program builds on already established community health mechanisms on the neighborhood, district, and provincial level?
- Does the application clearly articulate the organization’s clear understanding of what CLM is and the role CLM has in HIV programming?
B. Organizational Capacity (25 points)
- Does the organization have the expertise and key staff in its stated field?
- Does the organization have a proven track record of implementing similar projects?
- Does the organization have the necessary internal controls in place to manage grant funds?
- Does the organization have a financial management system in place?
- Does the organization have a bank account?
C. Budget (10 points)
- Is the budget justification detailed?
- Are the costs reasonable in relation to proposed activities and anticipated results?
- Is the overall budget realistic, accounting for all necessary expenses to achieve proposed activities?
- Consideration will be given to the applicant with the lowest realistic budget proposal.
- Does the applicant provide a clear plan to manage the resources of the program and audit expenditures?
D. Monitoring and Evaluation Plan (15 points)
- Does the applicant demonstrate the ability to measure program success against key indicators?
- Does the application provide milestones to indicate progress toward goals outlined in the proposal?
- Does the proposed program include realistic output and outcome indicators and show how and when these will be measured?
- If the organization has plans to utilize sub-awards does their M&E plan include how they will monitor the sub-awards?
- Does the applicant provide a clear plan to prepare reports, monitor and evaluate activities, and produce, collect, and analyze performance data of the proposed activities?
E. Collaboration (10)
- Does the organization have a strong history of working successfully with key stakeholders in Cote d’Ivoire (MSHP, UNAIDS, WHO, Global Fund, USG)?
- Does the organization have letters of recommendation from any of these organizations?
- Does the organization plan to work with other existing CBOs?
H. AWARD ADMINISTRATION INFORMATION
The grant award will be written, signed, awarded, and administered by the U.S. government Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer. The awardee will interact with a designated Grant Officer Representative (GOR).
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the sole discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
All awards issued under this announcement require both program and financial reports on a frequency specified in the award agreement. All details related to award administration will be specified in the award agreement. The point of contact for questions or issues related to the administration of the grant agreement will be specified in the award agreement.
Administrative and National Policy Requirements:
Terms and Conditions: Before applying, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include:
2 CFR 200, 2 CFR 600, and the Department of State Standard Terms and Conditions which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S. Flag branding and marking requirements in the Standard Terms and Conditions.
I. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact the PEPFAR Cote d’Ivoire Coordination Office at the following:
Tel. (Office): +225 22494191/ + 225 05391554 / +225 04043024
Addendum: Quels sont les objectifs du programme CLM en Côte d’Ivoire?
1) Volet Prevention VIH : • Lutter contre la stigmatisation et la discrimination, en particulier parmi les populations clés (HSH, PS, et TG).• Promouvoir un changement de comportement positif et des pratiques chez les individus pour prévenir la propagation du VIH.• Promouvoir la prévention de la tuberculose au niveau de la communauté
2) Volet Droits Humains liées à la riposte en Cote d’Ivoire au VIH
- Renforcer la collecte des données relatives à la violation des Droits Humains que rencontrent les PVVIH lorsqu’ils accèdent aux services de santé au sein des districts prioritaires grâce aux délégués départementaux du système d’alerte de la plateforme
– Sensibiliser les membres de la communauté sur leurs droits concernant les services de santé liés au VIH et à la manière de garantir le respect de leurs droits..
– Vulgariser les textes et lois promouvant les droits et devoirs des PVVIH et des populations clés y compris la loi VIH
– Promouvoir et garantir que les organisations qui fournissent des services de VIH / santé sont transparentes et responsables devant ceux qu’elles servent.
– Collaborer avec d’autres groupes communautaires / de la société civile ayant des thèmes et des intérêts communs pour améliorer les services de santé liés au VIH.
– Créer un cadre d’échange multisectoriel (sécurité, justice, santé, éducation, communication…) y compris les PVVIH et les populations clés en vue d’identifier les barrières liées au respect de leur droit à la santé
3) Volet Renforcement de capacite
- Formation en gestion de Projet et management pour les Organisations transgenres identitaires et de PVVIH
- Activités de partage d’expériences avec des OCS de pays francophones (transfert de compétences)
- Renforcement des capacités et leadership de la OSC sur leurs rôles de watchdog et de Plaidoyer
Pour votre information, les activités CLM ont tendance à suivre ces étapes cycliques:
- Collecte de données au niveau des établissements et de la communauté;
- Analyse des données et identification de solutions exploitables;
- Diffusion des résultats et engagement avec les principaux décideurs;
- Un plaidoyer fondé sur des données probantes au niveau de l’établissement, au niveau du district, au niveau provincial ou régional et au niveau national;
- Suivi des solutions proposées et des mesures correctives.
Ces étapes doivent être considérées comme des étapes cycliques qui s’informent continuellement et non comme un engagement linéaire et ponctuel.