U.S. Embassy Abidjan
Public Affairs Section
Notice of Funding Opportunity
Program Office: U.S. Embassy Abidjan, Public Affairs Section
Funding Opportunity Title: Building Community Cohesion through Radio
Announcement Type: Cooperative Agreement
Funding Opportunity Number: PAS-SIV-100-FY22-APS2
Deadline for Applications: September 3, 2022 (11:59p.m., EDT)
CFDA Number: 19.040 – Public Diplomacy Programs
A. PROGRAM DESCRIPTION
The U.S. Embassy in Abidjan, through its Public Affairs Section, announces an open competition for organizations to submit applications to create and broadcast radio programs that foster peace and community cohesion in northern Côte d’Ivoire. Please carefully follow all instructions below.
Priority Region: Côte d’Ivoire
Through this cooperative agreement, U.S. Embassy Abidjan seeks to support Ivoirian projects that help open dialogue among diverse communities, security forces, and government through up to two cooperative agreements for up to $250,000 each.
This program aims to foster peace and build community cohesion through creating and transmitting radio programming in one of the primary languages native to northern Côte d’Ivoire (i.e., Senoufo, Dioula, Peuhl). Radio programming will include a minimum of three hours of broadcast time per week, at set times each week, for 52 weeks. Programming should include peace-building conversations with and among relevant and influential religious leaders, government officials, security forces, civil society members, community leaders, or other influential proponents of community cohesion in the region. Programming should also include educational content related to government assistance and other resources, including but not limited to information related to registering to vote in local and national elections, registering for schools, receiving healthcare, vaccinating livestock, reporting criminality, and filing legal proceedings. Project resources may also be dedicated to targeted media training for government officials, religious leaders, and other community influencers participating in radio programming. Applicants must demonstrate the ability to transmit the messages to broad audiences throughout areas of northern Côte d’Ivoire at risk of violent extremism. In addition, applicants must be able to provide proof of message transmission in the required monthly reports.
U.S. Embassy Abidjan intends to issue an award for a period of 12 months. Depending on funding availability, there may be additional phases of the project.
Several violent extremist organizations profoundly affect people’s daily lives in Mali, Burkina Faso, and Côte d’Ivoire border regions. Organizations and individuals participating in, facilitating, or otherwise enabling violent extremism undermine the government’s credibility, hamper economic development, and create or reinforce tensions among local populations. These consequences of violent extremism lead to increased unemployment, corruption, poverty, social inequality, and religious intolerance. Moreover, the instability makes it easier for extremist groups to recruit and radicalize youth, creating a negatively self-reinforcing cycle.
Many inhabitants of northern Côte d’Ivoire have little or no access to radio programming in their native languages. The information void could leave residents with an unclear understanding of government and its partners’ actions, distrustful of other communities, and unaware of available resources and assistance, creating space for malign actors to advance harmful narratives. Some inhabitants of northern Côte d’Ivoire, especially those with little or no media access, may benefit from a having stronger sense of national identity. This cooperative agreement will focus on public diplomacy efforts to counter violent extremism.
Build a consistent, informative, and trustworthy radio source for those in northern Côte d’Ivoire who are most comfortable in their native language to foster community cohesion, build trust between civilians and security forces, and reinforce national cohesion.
Produce and broadcast three hours of peace-building radio programing per week in local languages potentially including Senoufo, Dioula, Peuhl, Lobi, and Koulango.
Broadcast information related to receiving government services, such as registering to vote and attending school, receiving health care or security services, or engaging the judicial system.
Utilize ‘local voices’ and capture local perspectives. Recordings should occur in villages and marketplaces.
Host cohesion-fostering conversations on topics relevant to inhabitants of northern Côte d’Ivoire
Increase the capacity of community radio stations to create peace-building programming.
This program’s audience is communities and individuals who are members of or interact with transhumance communities in northern Côte d’Ivoire.
The cooperating organization will create radio programming in local languages that fosters intercommunal understanding and dialogue among civilians, government, and security forces. The cooperating organization will provide no less than three hours of weekly messaging at a set time to target communities in the local language(s). It will create a network of influencers within the northern Côte d’Ivoire region that advocates for open dialogue among communities and against participation in violent extremism. The cooperating organization also organize trainings for the benefit of local authorities, religious leaders, and other opinion leaders in communication and media engagement.
Budget: The cooperating organization’s budget would cover all costs associated with content preparation and broadcast, influencer/instructor training, required equipment procurement (no more than 15 percent of the entire budget), influencer/instructor honoraria, translation, influencer/instructor/participant selection, monitoring and evaluation, travel, and associated costs with the in-person programming, cooperating organization’s administrative costs, etc.
U.S. Government Role and Responsibilities:
The Public Affairs Section of the U.S. Embassy in Abidjan will be substantially involved in this cooperative agreement’s program activities, above and beyond routine monitoring.
The Public Affairs Section of the U.S. Embassy will be active in the following:
- Participating in the design and direction of program activities.
- Approval of key personnel.
- Finalizing selection of program participants who will be recruited by the cooperating organization.
- Approving and providing input for all program agendas and timelines.
- Reserving the right to have input on final programs and participants.
- Providing final approval, after thorough consultation with the cooperating organization, of all courses and schedule and content of in-person activities.
- Providing guidance in the execution of all project components.
- Arranging for U.S. Department of State speakers during the program.
- Advising and consulting about program emergencies.
- Serving as liaison with the U.S. Embassy in Abidjan and the U.S. Department of State.
- NOTE: All materials, publicity, and correspondence related to the program must acknowledge this as a program of the U.S. Department of State. The U.S. Department of State will retain copyright use of and distribute materials related to this program as it sees fit.
Responsibilities of the award recipient:
- Program planning and management.
- Recruitment and selection of key personnel and program participants.
- All costs associated with technology and personnel required to create and broadcast radio programming.
- Support services for participating presenters and participants.
- Program reporting and evaluation services.
- Any photocopy and shipping costs (or contracted) related to the radio programing.
B. FEDERAL AWARD INFORMATION
Length of performance period: 12 months
Number of awards anticipated: Two awards (dependent on amount and available funding)
Award amounts: Awards may range from a minimum of $100,000 to a maximum of $250,000
Total available funding: $500,000
Type of Funding: ESF
Anticipated program start date: September 1, 2022
This notice is subject to availability of funding.
Funding Instrument Type: Cooperative Agreement
As a cooperative agreement, the Government of the United States will have substantial involvement in this project. For more information on the USG’s role please see Section A. Program Description.
Program Performance Period: Proposed programs should be completed in 12 months.
C. ELIGIBILITY INFORMATION
- Eligible Applicants
The following organizations are eligible to apply:
U.S. and Ivoirian public and private non-profit organizations, consortia of organizations, and accredited post-secondary U.S. education institutions meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3).
- Cost Sharing or Matching: N/A
- Other Eligibility Requirements
All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:
- www.SAM.gov registration, which will generate a UEI
- NCAGE/CAGE code
Any applicant with an exclusion in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”
The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards. SAM.gov is the Federal government’s primary database for complying with FFATA reporting requirements. OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance. Under the law, it is mandatory to register in SAM.gov.
Starting April 2022, the UEI will be assigned when an organization registers or renews its registration in SAM.gov at www.SAM.gov. To access SAM.gov an organization is required to have a Login.gov account. Organization can create an account at https://login.gov/. As a reminder, organizations need to renew its sam.gov registration annually.
D. APPLICATION AND SUBMISSION INFORMATION
- Request Application Package
Application forms required below are available at https://www.grants.gov.
- Content and Form of Application Submission:
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application
- The proposal clearly addresses the goals and objectives of this funding opportunity
- All documents are in English
- All budgets are in U.S. dollars
- All pages are numbered
- All documents are formatted to 8 ½ x 11 paper, and
- All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.
The following documents are required:
- Mandatory application forms
- SF-424 (Application for Federal Assistance – organizations) at grants.gov.
- SF424A (Budget Information for Non-Construction programs) at grants.gov.
- SF424B (Assurances for Non-Construction programs) at grants.gov.
- Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
- Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
- Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
- Introduction to the Organization applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
- Program Goals and Objectives: The “goals” describe what the program is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
- Program Activities: Describe the program activities and how they will help achieve the objectives.
- Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
- Proposed Program Schedule and Timeline: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
- Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
- Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
- Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
- Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
Applicants are recommended to present the following for each project component:
- An overview of the proposed project component and its respective activities.
- A description of how the project component supports the overall goal of the project.
- A detailed outline of the methodology that will be used to implement the proposed component.
- An analysis of anticipated implementation risks and challenges.
- A summary of expected outputs with their expected impact, using performance indicators that will be used to track progress towards the anticipated results.
Proposals must also include a Monitoring and Evaluation Plan:
Applications must include a monitoring and evaluation plan (M&E plan), sometimes also referred to as a performance monitoring or performance management plan. The M&E plan is a systematic and objective approach or process for monitoring project performance toward its objectives over time. The plan must consist of indicators with baselines and targets; means for tracking critical assumptions; plans for managing the data collection process; and regular collection of data. The indicators in the plan should be SMART (Specific, Measurable, Attainable, Realistic, and Time-bound).
The M&E plan for this project must include the following indicators:
- Indicator 1: Numeric, geographic, gender, sociological comparison of attitudes of persons with access to the programming versus persons who did not have access.
- Indicator 2: Numeric and anecdotal evidence of government, community, or other opinion leaders incorporating the programming into their official or unofficial roles.
- Indicator 3: Evidence that the audience show increased understanding of countering violent extremism.
- Indicator 4: Contextual analysis of how USG can follow up the program in future years.
Applicants are encouraged to include additional indicators they believe will assess project impact. More information on M&E plans is located http://www.state.gov/j/drl/p/c35797.htm.
- Budget Justification Narrative: After filling out the SF-424A Budget form, use a separate sheet of paper to describe the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
- 1-page CV or resume of key personnel who are proposed for the program.
- Letters of support from any program partners describing the roles and responsibilities of each partner.
- If your organization has a NICRA and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
- Official permission letters, if required for program activities.
- Unique Entity Identifier and System for Award Management (SAM.gov)
Foreign-based organizations: Must apply for a NCAGE code before registering in SAM.gov. Go to: https://eportal.nspa.nato.int/AC135Public/CageTool/home to apply for a NCAGE code. NCAGE codes must be renewed every 5 years. It is in the organization’s best interest to check if their CAGE/or NCAGE codes are active.
Organizations are required to register/or renew their CAGE or NCAGE codes prior to registering or renewing www.sam.gov. Both registration and renewals for both CAGE and NCAGE can take up to 10 days. Organization’s legal address in NCAGE/CAGE must mirror www. sam.gov. www.sam.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov. It is the responsibility of the applicant to ensure it has an active registration in SAM.gov.
If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number). Those entities can register for a UEI only at SAM.gov.
If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible. All organizations applying for grants (except individuals) must obtain these registrations, the latter are free of charge.
Note: As of April 2022, a DUNS number is no longer required.
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform
NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf
For NCAGE help from within the U.S., call 1-888-227-2423
For NCAGE help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov. SAM registration must be renewed annually.
- Submission Dates and Times
Applications are due no later than August 20, 2022, 1200 EST
- Funding Restrictions
- Other Submission Requirements
All application materials must be submitted by email to AbidjanPAS@state.gov.
E. APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.
Quality and Feasibility of the Implementation – 25 points: The proposal is well developed, with detail about how program activities will be carried out and indicates when and where U.S. Embassy support will be needed. The proposal includes a reasonable implementation timeline.
Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds. This includes a financial management system and a bank account.
Program Content – 15 points: Objectives are clear, and content is linked to the United States and is likely to provide maximum impact in achieving the proposed results.
Budget – 10 points: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
Monitoring and evaluation plan – 15 points: Applicant demonstrates it can measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.
Sustainability – 10 points: Proposal defines how program activities will continue to have positive impact after the end of the program.
- Review and Selection Process
A Grants Review Committee will evaluate all eligible applications.
- Federal Awardee Performance & Integrity Information System (FAPIIS)
For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform
i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.
- Anticipated Announcement and Federal Award Dates (Optional)
F. FEDERAL AWARD ADMINISTRATION INFORMATION
- Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the U.S. Embassy in Abidjan and the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, U.S. Embassy Abidjan reserves the right to reject any or all proposals received.
Payment Method: Payment will be made by request of the recipient associated with project milestones (example: completing a course content; translations; printing; conference expenses). The cooperating agency must request payment under this award by completing the form SF-270 and submitting it to the Grants Officer.
- Administrative and National Policy Requirements
Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include:
2 CFR 200, 2 CFR 600, and the Department of State Standard Terms and Conditions which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/.
Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.
Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted. Provide sufficient detail on reporting requirements so that the applicant can budget adequate personnel time to complete reports.
G. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact: AbidjanPAS@state.gov.
H. OTHER INFORMATION
Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. International travel is justified for the in-person training and grants management, if global health and government conditions allow.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $1,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $1,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.
To download the Notice of Funding Opportunity, please click here : 220805 SPCPS NOFO PAS Abidjan English